Category Archives: Outlook Customer Support

19Aug/17
2015120314425240485

How to Use Contact Categories as Distribution Lists in Outlook

Outlook distribution lists are terribly fast and simple for sending to a large group of individuals fast. They’re conjointly not possible to search, very difficult to administer and also a bit clingy to boot also. Well thanks to developers that Outlook helps you to assign any number of categories to your contacts. You’ll be able to sort your address book by category and Bingo! , you’re ready you’re your new elegant, versatile and stable list.

  1. In order create a distribution list with categories in Outlook:
  1. Open Contacts in Outlook.
  2. ​Ensure thatall contacts you want to add to your new distribution list are highlighted.
  • To add people not yet in your Outlook contacts, create them first, by pressing Ctrl-N.
  • You can highlight multiple entries by holding down Shift-Ctrlwhile you select them usingthe mouse, and a range by holding down Shift
  1. Ensure that the Home ribbon is selected and expanded.
  2. Tap Categorize in the Tags section.
  3. Select All Categories… from the drop-down menu.
  4. Tap New located in the colour Categories window.
  5. Type the distribution list’s desired name under the field of Name.
  6. Choose None under colour section or, choose your favourite colour.
  7. Tap OK.
  8. Now Tap OK again.
  1. In order to add new membersto the distribution list whenever you want:
  1. Go to Contacts in Outlook.
  2. Highlight all the contacts you want to add to the list.
  3. Ensure that the Home ribbon is expanded.
  4. Tap Categorize in the ribbon’s Tags section.
  5. Ensure that the list’s category is selected.
  • ​If the category does not appear in the menu:
    1. ​Select All Categories located in the menu.
    2. Ensure that the list’s category is checked in the Namecolumn.
  • Tap OK.

III.                In order to send a Message to your Category Distribution List:

If you want to write a message regarding any meeting requesting all the members to attend it follow the below steps:-

  1. Go to Contacts in Outlook.
  2. Tap Search Contacts.
  3. ​Ensure thatthe Search ribbon is expanded.
  4. Tap Categorized in the Search ribbon’s Refine section.
  5. Select the desired category from the menu that has appeared.
  6. Open the Home ribbon.
  7. Tap Mail Merge in the Actions section.
  8. Ensure thatall contacts in current view are selected under Contacts.
  9. Most importantly, Ensure that:-
  • Form Lettersis selected under ​Document type:
  • E-mailunder Merge to: in the Merge options
  1. Enter the subject for the email under Message subject line:
  2. Tap OK.
  3. Compose the email’s text in Word.
  • ​You can use the tools in the Write & Insert Fieldssection of the Mailings ribbon to adapt greetings for each recipient, for example, and insert or use other address book fields.
  • Preview Resultslets you test what your fields and rules will produce in each recipient’s email text.
  1. Tap Finish & Merge in the Mailings ribbon’s Finish section.
  2. Select Send Email Message.
  3. Ensure thatthe appropriate email address book field (typically Email) is selected under to: for Message options.
  4. Select Plain text or HTML (includes formatting) under Mail format:.
    • ​It is usually better to avoid Attachment for this selection; it will deliver the message’s text as a Word attachment, which recipients typically cannot read directly but have to open separately.
  1. Ensure thatallis selected under Send records.
  1. Tap OK.
  2. If prompted:
  • Tap Allowunder A program is trying to access e-mail address information stored in Outlook. .
  1. Now, you can simple close and discard or save the document in word as you like.

Hope, this text was helpful for using contact categories as distribution lists in Outlook. If not, or simply just in case you’ve got the opposite question regarding it be at liberty to contact to our toll-free Helpline range +1-844-888-3860. Our service team consists of professionally trained and well-experienced staff which will resolve users’ questions as quickly as possible.

14Aug/17
smiling-young-woman-with-laptop-outdoors

How to Prevent Winmail.dat Attachments from Being Sent in Outlook

This below-written article provides knowledge about how one Exchange Server administrator or end user can prevent the Winmail.dat attachment against being sent to Internet users when using the Microsoft Outlook.

When a person sends an email to intended person from Outlook client, a file attachment called Winmail.dat may be automatically added at the end of the message. The Winmail.dat file is not at all useful for the recipient. Therefore, the sender usually wants to avoid attaching winmail.dat whilst sending an email.

If you want to avoid Outlook from attaching winmail.dat when you send an email:

  1. Click File in Outlook.
  2. Select Options.
  3. Go to the Mail category.
  4. Make sure HTML or Plain Text is selected for Compose messages in this format: under Compose messages.
  5. Now make sure Convert to HTML format or Convert to Plain Text format is selected for when sending messages in Rich Text format to Internet recipients: under Message format.
  6. Click OK.

In a nutshell, it can be concluded that your query relating to preventing Winmail.dat Attachments from being sent in Outlook account email has been resolved. If not, or just in case you have got any other question concerning it be at liberty to contact to our Helpline number +1-844-888-3860.

 

09Aug/17
Outlook

How to Integrate Twitter with Outlook?

Twitter is a trending and fashionable blogging website that allows the users share their opinion to the globe. Many celebrities, Political share their views on Twitter by tweeting. Currently, Microsoft Outlook let its users integrate their Twitter accounts to Outlook with the assistance of add-on known as TwInbox.

In order to integrate Twitter with your Outlook account follow the below mentioned steps:-

  1. Shut down Outlook before installing TwInbox:
    Before you download and install TwInbox Microsoft Outlook should be closed on your laptop.
  2. Download and thereby install TwInbox:
    Visit the Microsoft website. Find the TwInbox downloading landing page on technical Tech Hit. Underneath the outline of TwInbox, there’s a download button, click on that. This can download and install Twin box add-on on your laptop.
  3. Open Microsoft Outlook:
    After installing TwInbox open Microsoft Outlook, you will see a new toolbar with several Twitter options.
  4. Open TwInbox:
    Click on the drop-down menu of TwInbox and select “Options” in the list of options. This will let you configure and set up the Twitter account to use in the Outlook. When the “Welcome to TwInbox” message will appear, click next.
  5. Log in to your Twitter account:
    In the next window, enter your Twitter username and password to sign in to Twitter.
  6. Authorize TwInbox to use your account:
    Click on “Authorize App” and press “NexT”. This will authorize TwInbox to access your Twitter account and integrate your Twitter account successfully with Outlook.
  7. Select a Folder to store your Tweets:
    Click on “Select Folder” to choose a folder where Tweets will be saved in Outlook. Click on “Finish” once you have designated the folder for saving Tweets.
  8. Use the TwInbox to manage your Twitter account:
    you can use TwInbox toolbar to send Tweets and handle your Twitter account.

For any question concerning Outlook, feel free to contact outlook toll free number+1-844-888-3860.

02Aug/17
Outlook Support

How to Increase the Font Size While Reading Mail in Outlook

Microsoft Outlook is one among the wide used mail platform. It’s several users around the world and this is often as a result of it supply client bound services. Just in case users get into bother he might acquire straightforward facilitate from Microsoft Outlook client service range.

Microsoft Outlook is gaining quality day by day. It deserves this because it is that the master of the sphere. Microsoft Outlook provides excellence and is that the best beyond any doubt. Microsoft Outlook takes care of the interests of the users additionally. Keeping in mind, it also allows its users to increase the font size according to their convenience.

I.   Increase the Font Size While Reading Mail in Outlook

  • With the message open in Outlook’s reading pane:
    1. Click Zoom In(+) in the Outlook status bar.
  • With the message open in its own window:
    1. Make sure the Messageribbon in expanded.
    2. Click Zoom.
    3. Select the desired zooming level under
    4. Click OK.
  1. Increase the Font Size While Reading Mail in Outlook with a Mouse ans Scroll Wheel

If you use a mouse with a scroll wheel, you can also:

  • Hold down Ctrl while turning the scroll wheel on your mouse down over the message’s text area.

In case, you want any information regarding Microsoft outlook you can simply contact to our Outlook toll free number +1-844-888-3860 to get straightforward assistance.

02Aug/17
Outlook Support

How to Export Your Outlook Contacts to a CSV File

The Microsoft Outlook provides a facility to users to export their data to a CSV file through Outlook. If you want to export your Outlook contacts to a CSV File follow below steps in the article:-

To save your contacts from Outlook to a CSV file:

  1. In Outlook 2013 and later:
  2. Tap File in Outlook.
  3. Go to the Open & Export category.
  • Tap Import/Export.
  1. In Outlook 2003 and Outlook 2007:
  2. Select File | Import and Export from the menu.
  3. Make sure Export to a file is highlighted.
  4. Tap Next.
  5. Now ensure that Comma Separated Values is selected.
  6. Tap Next once more.
  7. Highlight the desired Contacts folder.
  • You are required to export Contacts folders separately.
  1. Tap Next.
  2. Use the Browse button to specify a location and file name for the exported contacts.
  3. Tap Next again.
  4. Now finally Tap Finish.

In case of any query please do not hesitate to call on our Toll free number: +1-844-888-3860.

26Jul/17
Outlook Customer Support

How to Create an Email Signature in Outlook

Creating a Signature solves your inconvenience plus saves time too. Signature alone gives a personal touch and also does marketing for your emails.

So, In order to create a signature in your Microsoft Outlook, kindly follow the below-mentioned steps:-

  1. Click Filein Outlook.
  2. Now click Options. Go to the Mail category.
  3. Click Signatures.
  4. Now click New under Select signature to edit.
  5. Enter a namefor the signature.
    • If you create different signatures for different accounts, for work and personal life or different clients, for example, do name them accordingly; you can specify different default signatures for accounts and always pick the signature for each message.
  6. Click OK.
  7. Type the desired textfor your signature under Edit signature.
    • It is best to keep your signature to no more than 5 or 6 lines of text.
    • Include the standard signature delimiter(–).
    • You can use the formatting toolbar to format your text, or insert an image in your signature.
    • To add your business card as a vCard file(with which recipients can import or update your contact details):
      1. Move the cursorwhere your business card should appear in the signature.
      2. Click Business Cardin the formatting toolbar. Locate and highlight yourself.
      3. Click OK.
  1. Click OK.
  2. Click OK again.

In case you have got any other question concerning this, be at liberty to contact to our Outlook Helpline Number +1-844-888-3860.

23Jul/17
Hotmail Customer Support

How to Add Bcc Recipients in Outlook

Bcc stands for blind carbon copy which is similar to that of Cc except that the Email address of the recipients specified in this field do not appear in the received message header and the recipients in the To or Cc fields will not know that a copy sent to these address The Blind carbon copy option can help you to send a copy of an email message to recipients whose email address is hidden from all other recipients.

The Bcc field works just like the “To” and “Cc fields” in Outlook. Bcc field is very useful in time when you want to send a message to group of people and don’t want any person to know whom the same message or email has been sent. The Bcc field is also useful for sending an email to “undisclosed recipients” in Outlook, of course.

If you want to Add Bcc recipients in Outlook just follow the simple steps mentioned below:-

  1. Make sure the Options ribbon is open while composing the message in Outlook.
  2. Now make sure Bcc is enabled in the Show Fields section.
  3. Enter recipients whose addresses you want to hide from other recipients in the “Bcc header field.

Note: – Ensure you enter at least one email address in the “To” field; this can be your own address so you do not reveal any of the recipients.

In case you have got any other question concerning how to add Bcc recipients in Outlook, be at liberty to contact to our Outlook Helpline number +1-844-888-3860.

20Jul/17
Outlook Customer Care

How to Add a Signature in Microsoft Outlook?

A Signature replaces the useless need of typing your name again and again in every mail that you send. Inserting a Signature solve your discomfort and also saves time. Signature not only puts a personal touch but it also does marketing for your emails.

So, In order to insert a signature in your Microsoft Outlook, kindly follow the below mentioned steps:-

  1. Click Filein Outlook.
  2. Now click Options. Go to the Mail category.
  3. Click Signatures.
  4. Now click New under Select signature to edit.
  5. Enter a namefor the signature.
    • If you create different signatures for different accounts, for work and personal life or different clients, for example, do name them accordingly; you can specify different default signatures for accounts and always pick the signature for each message.

  6. Click OK.
  7. Type the desired textfor your signature under Edit signature.
    • It is best to keep your signature to no more than 5 or 6 lines of text.
    • Include the standard signature delimiter(–).
    • You can use the formatting toolbar to format your text, or insert an image in your signature.
    • To add your business card as a vCard file(with which recipients can import or update your contact details):
      1. Move the cursorwhere your business card should appear in the signature.
      2. Click Business Cardin the formatting toolbar. Locate and highlight yourself.
      3. Click OK.
  1. Click OK.
  2. Click OK again.

In a nutshell, it can be concluded that your query relating to adding signature to your Outlook account has been resolved. If not, or just in case you have got any other question concerning it be at liberty to contact to our Outlook Helpline Number +1-844-888-3860.

17Jul/17
outlook-email-support

How to Insert a Graphic or Animation in Your Outlook Email Signature

Microsoft Outlook is one in all the foremost effective email services get-able on the net. It doesn’t alone let users send emails but together provides a bunch of various services and choices. It’s calendar, contacts, synchronization choices and lots of different helpful options. Users set appointments, build schedules and save contacts. One of its normal yet salient features is that you can insert a graphic or animation in your outlook email signature.  If you wish to add a graphic or animation in your Outlook Email signature follow the below given steps

:-

  1. Select File from the menu in MS Outlook.
  2. Choose Options to open Outlook Options.
  3. Go in the Mail tab.
  4. Within the Compose messages section, select the Signatures… button next to make or modify signatures for messages.
  5. If you have already got a signature that you just need to feature a picture to, skip all the way down to Step half-dozen. Otherwise, click the New button within the E-mail Signature tab to create a replacement Outlook signature.

  6. Name the signature distinctive then enter any text you wish enclosed within the signature within the space at rock bottom of the Signatures and Stationery window, within the Edit signature section.

  7. Make certain the signature you wish to feature an image is chosen.
  8. Position the cursor wherever you wish to insert the image.
  9. Click the insert photos button within the information toolbar to pick out the image you wish within the signature. It is the one between the card and link buttons.
  10. Click OK on the Signatures and stationery window to save the signature.
  11. Click OK once more to exit out of Outlook Options.

If you wish to edit existing signature, see the steps:-

  1. Create a new message in Outlook using rich HTML formatting.
  2. Design your desired signature in the body of the message.
  3. Position the cursor wherever you wish to insert an image.
  4. Use Insert > Picture… to add the image or animation.
    5.    Press Ctrl + A to focus on the complete body of the message.
  5. Press Ctrl + C.
  6. Now select Tools > Options… from the main Outlook menu.
  7. Access the Mail Format 
  8. Click ..under Signatures.
  9. Click ..to add a new signature and give it a name.
  10. Click Next >.
  11. Press Ctrl + Vto paste your signature in the Signature text
  12. Click Finish.
  13. Now click OK.
  14. If you’ve got simply created your 1st signature, Outlook has mechanically created it the default for brand new messages, which implies it’ll be automatically inserted. To use it for replies too, choose it beneath Signature for replies and forwards:.

  15. Click OK once more.

In case you have any other query relating to this, feel free to contact to our toll free outlook customer  service number +1-844-888-3860.

16Jul/17
Outlook Customer Service

How to Sync Google Calendar, Outlook, and iPhone Calendar

Microsoft Outlook is one in all the very popular email services available on the internet by Microsoft. It doesn’t alone let users send emails but together provides a bunch of various services and choices. It’s calendar, contacts, synchronization choices and lots of different helpful options. Users can sync calendar with Microsoft Outlook. In order to sync Google calendar, Outlook and iPhone calendar follow the following steps.

  1. On the iPhone or iPod touch running iPhone Calendar:
  1. Tap Settings on the Home screen.
  2. Go to Mail, Contacts, and Calendars.
  3. Choose Add Account under Accounts.
  4. Choose Other.
  5. Tap Add CalDAV Account under Calendars.
  6. Type “https://www.google.com/calendar/dav/ [email address]/user” (not including the quotation marks and replacing “[email address]” with the Google Calendar account’s email address) under Server.
  7. Enter the email address you use to log into Google Calendar under User Name as well.
  8. Enter your Google Calendar password under Password.
  9. Optionally, tap “Google Calendar” under Description.
  10. Tap Next.
  1. If you use a Google Apps for Businessaccount, you can also use Google Apps Sync:
  2. Download and install Google Apps Sync.
  3. Enter the email address associated with your Google Calendar account under Email:
  4. Type your Google Calendar password under Password:
  5. For full synchronization, make sure 2-way is Choose under Sync Options.
  6. Optionally, change the interval for automatic synchronization under Sync every minute.
  7. Tap Save.
  • If you use a free Gmail or Google Appsaccount:
  1. Make sure iCal4OLis installed.
  2. You can use a different Google Calendaror CalDAV for Outlook add-on, of course; the CalDAV settings from below should still apply.
  1. Launch iCal4OL.
  2. Go to the Who tab.
  3. Tap Other under CalDAV Auto configuration for:
  4. Enter “https://www.google.com/calendar/dav/ [email address]/user” under Server: replacing “[email address]” with your Gmail or Google account address.
    1. If the Gmail address for your Google Calendar account is “example@gmail.com”, for instance, use “https://www.google.com/calendar/dav/example@gmail.com/user”.
  5. Type the full Gmail (or associated Google account) email address under Login.
  6. Now type your Google Calendar (or Gmail) password under Password.
  7. Tap Retrieve configuration from server and save it.
  8. For each calendar on Google Calendar:
  1. Choose the desired calendar in Outlook with which you want to synchronize the Google Calendar under Outlook:
  2. To create and use a new calendar in Outlook:
    • Tap New.
    • Type the desired calendar’s name under Add new Outlook Folder.
    • Tap OK.
    • ICal4OL will use your Outlook’s default data folder.
    1. Make sure Down and Up are checked under Synchronization/Simulation
    2. Usually, leave Reminders checked as well under Reminders.
  1. Tap Save.
  2. Tap Save again.
  3. Go to the Run tab.
  4. Tap Start Synchronization.
  5. Now pick a schedule for up- and downloading data under Task tray Auto start.
  6. Tap the play button.
    1. To start a synchronization run at any time:
      • Tap the iCal4OL system tray icon with the right mouse button.
      • Choose Run now from the menu that appears.

 

For any other query or issue regarding synchronizing Google Calendar, Outlook, and iPhone Calendar feel free to contact toll-free number+1-844-888-3860.